Using workflows

Find, run, save, and manage workflows — reusable multi-step recipes the agent replays against your current selection.

Workflows are an experimental feature. Behavior and the management interface may change as the feature evolves. For the high-level concept, see Workflows.

A workflow is a saved, reusable recipe for a multi-step task. Once you've done a flow you like — say, turning a product shot into three vertical frames and a short hook video — you can save it as a workflow and have the agent replay the same steps later against a new selection.

Workflows come in three scopes:

Brand — workflows shared with everyone in a brand. Anyone in the brand can run them; any member can rename them, but only the creator or an org admin can delete them. They live in the Brand group.
Private — personal workflows you save. Only you can see and run them. They live in the Private group.
Kyoso — built-in workflows curated by Kyoso. You can run them but can't rename or delete them. They appear in the Kyoso group.

Where to find them

You can reach your workflows from four places:

Dashboard — the sidebar has a Workflows entry under both Brand (the brand grid at /workflows-brand) and Private (your personal grid at /workflows-private; visiting /workflows redirects here). Each card shows a gradient cover, the name, and a "Modified Xd ago by Name" footer.
On a board — open the Libraries dialog and switch to Workflows. A single tab strip lets you filter by scope: Brand, Private, and the Kyoso category buckets.
In the agent input — type @ and choose from the Workflows group at the top of the mention menu.
Canvas toolbar — the Use workflow quick action opens a picker of the workflows available to you.

Run a workflow

A workflow runs against whatever you have selected, so select the nodes you want it to act on first, then trigger it one of these ways:

From the Libraries dialog — click a workflow tile and it runs immediately against your current board selection. No extra confirmation step.
From the canvas toolbar — open the Use workflow quick action, pick a workflow, and it submits to the agent immediately with your current selection.
From the @ menu — typing @ and choosing a workflow drops a templated Use workflow [Name]. pill into the agent input; send the message to run it.
From a dashboard card — clicking a card copies a ready-to-run prompt to your clipboard. Paste it into the agent input on any board and send.
By typing — you can always just write Use workflow [Name]. in the agent input yourself.

The agent retraces the workflow's steps, applied to your selection and your active brand.

Save a workflow

Saving is agent-confirmed — you ask, the agent proposes, you approve. You never write the workflow definition by hand.

Finish the flow you want to reuse, and select the nodes that represent it.
Trigger a save, either by:
- The Add workflow quick action on the canvas toolbar, or
- Typing Save the workflow (or similar) in the agent input.
The agent summarizes what it captured — a name and a short description of the steps — and waits for you.
Confirm to save it, or ask the agent to refine the name, description, or steps first.

The scope follows your context: save while working in a brand and the workflow is shared with everyone in that brand; save outside a brand and it's private to you. Once saved, it appears in the matching grid and everywhere else listed above.

A couple of details:

The agent generates the name (up to 80 characters) and description (up to 280 characters) — you can ask it to adjust either before confirming.
Saving the same flow twice creates two separate workflows; there's no automatic de-duplication.

Rename, update, or delete

Rename — on the dashboard, open a workflow card's kebab (⋯) menu and choose Rename. The name is the only field you can edit directly in the UI. For brand workflows, any member of the brand can rename.
Change what it does — to update a workflow's steps or its description, ask the agent to update it. The agent proposes the change and waits for your confirmation, the same way it does on save.
Delete — open the kebab menu and choose Delete, then confirm. The workflow disappears immediately. You can delete your own private workflows; for brand workflows, only the creator or an org admin can delete.

Built-in Kyoso workflows are read-only — you can run them, but the rename and delete actions don't apply.

Good to know

Private and brand scopes. You can keep a workflow private or share it with a brand. Workflows scoped to a whole organization are not available yet.
Selection-driven. A workflow has no fixed inputs of its own; it always runs against your current selection and brand, so the same workflow produces different results on different sources.
Experimental. Expect the surfaces and management options to keep changing.